We are seeking a full-time highly organized and detail-oriented candidate to support our firm’s staff with all administrative aspects of their client work; this individual will also be processing the final product of prepared tax returns. The right administrative professional will be able to demonstrate strong problem-solving skills, the ability to multi-task, and be able to quickly adapt to the ever-changing tax world. This is a great opportunity to acquire knowledge in a field that provides professional longevity, as well as to become an asset by assisting our office in running smoothly.

Qualifications

A successful candidate should possess the following:

• Strong written and verbal communication skills

• Innovative thinking with a view toward change management

• Desire to be proactive and create a positive experience for others

• Ability to work with sensitive information and maintain confidentiality

• Strong knowledge of Microsoft Office and Adobe

• At least three years of administrative experience

• One year of tax processing experience preferred, but not required

• Knowledge of Thomson Reuters tax/accounting software preferred

• Ability to work overtime to meet tax deadlines

(approximately 50 hours/week from March 1 – April 15)

Position Responsibilities

• Work closely with our team to ensure a quality product is delivered to clients, including effectively processing and assembling 1099 filings, tax returns, and e-filing returns with taxing authorities

• Mail hard copies of tax returns/financial statements and send electronic deliverables

• Carry out administrative duties such as scanning, copying, organizing, and properly distributing sensitive documents

• Reply and correspond with clients in a timely manner

• Maintain electronic and physical filing systems

• Oversee supply inventories by checking stock and anticipating supply needs

• Provide support to Business Operations Manager when needed

• Act as a backup to the receptionist when needed