Assistant Program Manager

Parallax Advanced Research

Parallax Advanced Research

Beavercreek, OH, USA
Posted on Thursday, September 7, 2023

Assistant Program Manager

Do you have an interest in finance and national security? Do you want to grow with a company that has the same passion? Do you enjoy reaching goals and being a part of a high-performing team?

Parallax Advanced Research is a 501(c)(3) private nonprofit research institute based in Dayton, Ohio. We’ve been recognized as Dayton's Business of the Year in 2022 and have received multiple accolades, including being named one of Dayton's "Best Places to Work" in 2021 and 2022, winning three Gold Stevie Awards for Organization of the Year (Medium Non-Profit) (2022), Government Sales and Customer Service (2022), and Achievement in Science/Technology for Data Abyss (2023), and recipient of the Employer Support of the Guard and Reserve Above and Beyond Award.

We operate our mission nationally, which is to deliver innovative research and provide technology, human, and business solutions via The Science of Intelligent Teaming™ for government, industry, and academic clients with critical challenges. Our vision is to advance the Nation's innovation advantage through our work. Our services include advanced research in the areas of artificial intelligence, autonomy, human machine teaming, and unmanned aerial systems. We also manage a suite of entrepreneurial-focused networks, including the Ohio Federal Research Network and Launch Dayton program. In 2023, the 501(c)(3) private nonprofit research institute Ohio Aerospace Institute (OAI) became wholly affiliated with Parallax, expanding our organization's services to include space and aerospace advanced technology research and development and workforce development.

At Parallax, we are driven by the desire to make a lasting impact. We believe in collaborating extensively, valuing the diversity of people and ideas. Our dedication to integrity and commitment to personal growth are unwavering. Transparency and effective communication are at the core of our operations. We encourage bold and innovative solutions that positively influence the world around us.

As an Assistant Program Manager, you will be working with the Program Manager, Director of Security, Contractor Program Security Officer, security team members, and Parallax clients. When working with your team, you will be supporting the planning, tracking, analyzing, and reporting across the program life cycle in order to meet scope, schedule, and budgets. This position will prepare analyze, track, and monitor expenditures, create program review documents, track awarded ceilings and funding, create deliverables, and participate in the proposal process to include pricing and vendor quote management.

In this position, you will not only be assisting with program planning, but also working closely with the members of Finance, Contracts, Procurement and Accounts Receivable departments as well as within the Program Team to ensure program budgetary success. The Assistant Program Manager prepares written and verbal reports to the Program Manager as well as supporting departments. This role will provide high customer service and support innovation and inclusive behaviors.

In addition to that, a typical day-in-the-life of a Parallax Assistant Program Manager includes:

  • Building cost projections based on previous assumptions vs. new information
  • Comparing bid to invoiced to projected costs
  • Ensuring that billing is done properly
  • Building funding vs. commitments comparisons
  • Developing pricing scenarios for new business
  • Ensuring vendor quotes are up-to-date and complete
  • Processing quotes into purchase orders
  • Comparing vendor invoices to purchase order lines
  • Verifying work is complete and invoicing is correct
  • Pulling together budgets based on bid information
  • Developing tracking mechanisms to determine overages/shortages and root causes
  • Projecting multiple indirect rate impacts and mitigation plans
  • Developing tools to communicate status to the team (spreadsheets, KPI boards, emails, etc.)
  • Attending status meetings to increase the knowledge base for current and future data analysis, problem-solving, decision analysis, etc.
  • Documenting stakeholder questions, clarifications, approvals, etc.
  • Identifying inefficient processes, developing solutions, implementing changes, documenting improvement, communicating results

Ideally, you are looking for your next long-term challenge and have these skills:

  • Bachelor’s degree in business, accounting, finance or a related field with two (2) years of prior experience in a management, project management or analytical role – OR – six (6) years of equivalent finance, project management or analytical role.
  • Highly skilled in Microsoft Excel; working knowledge of Microsoft Project or other similar commercial products.
  • Hands-on experience with an Enterprise Resource Planning (ERP) system, or other equivalent planning and financial systems.
  • Strong organizational skills needed to handle multiple tasks/projects and to work independently to deliver results.
  • Effective written and oral communication skills that are required to work collaboratively with all levels of staff and managers.
  • Ability to analyze problems for root cause and implement corrective action.
    • Skilled in defining desired outcomes and measuring results.
    • Ability to obtain a TS/SCI Clearance.

    Furthermore, do you have, or want to develop these skills?

    • Project Management Certification
    • Two years plus experience supporting project teams in a government contracting environment
    • MBA or similar advanced degree
    • Proven experience with Grant or Proposal writing.

    Parallax Advanced Research will help you reach your goals by offering:

    • Competitive salary with annual reviews.
    • Health, dental, and vision coverage.
    • Employer-paid Life insurance, STD, and LTD.
    • Roth post-tax 401(K) and/or pre-tax with a generous monthly company match, and yearly employer contribution.
    • Education Assistance: employee’s tuition is 100% covered, in addition, we cover 80% of our employee’s dependent’s tuition.
    • Working from home opportunities for some positions.
    • PTO time, regular paid holidays, and flex paid holidays.
    • Paid Military Leave, Paid Maternity and Paternity leave, FMLA coverage for extended paid and unpaid leave, STD, LTD, and flexible hours.
    • Annual PTO sell-back.