Senior Accounts Payable Specialist



Accounting & Finance
Columbus, OH, USA
Posted on Thursday, June 15, 2023
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.
The Role
Veeva is seeking a detail-oriented Senior Accounts Payable Specialist to join the Finance team. As a part of this position, you will be working closely with internal and external customers to resolve any questions, concerns, or disputes and ensure accurate and timely payments of our vendor invoices and our employee expense reimbursements. This role requires critical thinking and the ability to work cross-functionally with all departments throughout the organization to drive overall process improvements that promote scalability. A successful candidate must have the ability to operate effectively in a fast-moving environment and views customer service as the number one priority.

What You'll Do

  • Provide excellent, timely customer service
  • Accounts Payable and Employee Expense system(s) subject matter expert with the ability to solution and train users on processing systems
  • Work closely with key stakeholders to help improve overall processes, drive efficiency, and ensure compliance with internal controls
  • Ensure all invoices and expense reports are entered and/or uploaded into the system timely
  • Prepare and process all outbound payments
  • Responsible for researching and resolving invoice discrepancies while working and communicating with internal and external customers
  • Reconciling and administering the company credit card program
  • Prepare AP accruals and account reconciliations to support month end
  • Prepare annual 1099 formsAssist with annual audit reviews


  • 5+ years of experience in an Accounts Payable role, including employee expense processing
  • Advanced understanding of AP aging and/or account reconciliation process
  • Proficient in data entry with strong attention to detail and accuracy
  • Experienced with MS Excel, Google Docs, and ERP software
  • Confident decision maker with the ability to identify issues and action resolution
  • Excellent time management and prioritization skills
  • Ability to work independently and as part of a team in a dynamic environment
  • Must have highly developed written, verbal, and interpersonal communication skills

Nice to Have

  • Experience working with NetSuite, Coupa, Concur, and SalesForce.com
  • Software or SaaS Accounts Payable experience
  • Knowledge of 1099 preparation

Perks & Benefits

  • Medical, dental, vision, and basic life insurance
  • Flexible PTO and company paid holidays
  • Retirement programs
  • 1% charitable giving program


  • Base pay: $50,000 - $80,000
  • The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.